Polish Road to Standardization of Archival Description Central Archives of Historical Records, Warsaw Central Archives of Historical Records, Warsaw 25.

Prezentacja na temat: "Polish Road to Standardization of Archival Description Central Archives of Historical Records, Warsaw Central Archives of Historical Records, Warsaw 25."— Zapis prezentacji:

1 Polish Road to Standardization of Archival Description Central Archives of Historical Records, Warsaw Central Archives of Historical Records, Warsaw 25 th April 2003 Hubert Wajs

2 Starting point my archives are unique. Exhibition ( during the brake ) Records are unique, description - not

3 HISTORY I Polish form (1948) –9 fields inventory ISAD(G) –Translation I (1995)

4 Polish form v. ISAD(G) Polish formISAD(G) analogous #Name 1.Reference codes (repository in short)3. 1. 1. 2.Reference codes (fonds ~ creator)3. 1. 1. [3. 2. 1.] 3.Reference codes (unique identificator)3. 1. 1. 4.Title / Scope and content Language 3. 1. 2. / 3. 3. 1. 3. 4. 3. 5.Dates3. 1.3. 6.Extent and medium Physical characteristics 3. 1. 5. 3. 4. 4. 7.Reference codes (former unique identificator)3. 1. 1. 8.Note3. 6. 1. 9.Access points ISAAR

5 From 26 ISAD(G) elements essential are 6: ISAD(G)Polish form a.Reference code3. 1. 1.+ b.Title3. 1. 2.+ c.Creator3. 2. 1.[+] d.Dates3. 1. 3.+ e.Extent3. 1. 4.+ f.Level of description3. 1. 5.[+]

6 FORM (model 1948) 123 4 567 8 9

7 1. AGAD 2. Metryka Koronna 3. MK 10 4. Księga wpisów za kanclerstwa Jana Koniecpolskiego. Łac. 5. [1299]; 1447 26 VII -1454 22 X; 1455 V6. Księga, 142, k. Oprawa: skóra (XIX w.), zniszczona, karty księgi postrzępione, poklejone 7. N 8. niepublikowana 9.

8 Introduction of ISAD(G) ISAD(G) –Translation I (1995) www.archiwa.gov.pl/agad/ –Translation II (ongoings 2003) From paper forms to electronic databases: –CDS/ISIS (1990-2003) –DBASE III+ & IV (1993-1999) –FOX & FOXPRO (1995-2000) –MS Access (1997 –XML (2003

9 ISAD(G) elements in Introductions to the finding aids. Name of creator3.2.1. Administrative / Biographical history3.2.2. Archival history 3.2.3 Immediate source of acquisition 3.2.4. Accruals 3.3.3. System of arrangement3.3.4. Conditions governing access3.4.1 Related units of descriptions3.5.3. Publication note3.5.4. Rules or Conventions3.7.2.

10 HISTORY II Polish seminary on metadata (22.05.2001) Peter Horsman – EAD - MAGIC WORD OR TERROR ? (8.06.2001)Peter Horsman – EAD - MAGIC WORD OR TERROR ? (8.06.2001) Polish seminary on EAD (07.03.2003) International seminary on EAD (24- 25.04.2003) RLG Best Practice Guidelines for EAD (ongoings 2003)

11 EAD structure

12 EAD Down from component –Where: or –Examples:

13 1/1 Zbiór listów z XVI i XVII w. List Stanisława Karnkowskiego, biskupa kujawskiego do króla [Stefana Batorego], polecający mu zaufanego człowieka Gauloviusa i zawiadamiający, iż tenże osobiście zda królowi bardziej dokładną relację z różnych spraw. 1579 V 24 Oryg.; bifolium pap. s. 1-2 Odcisk pieczątki sygnetowej przez papier na s. 2; podpis nadawcy.

14 Are we (here in Poland) ready for EAD ? Intellectually: –in general terms YES {if YES then HOW? end if}

15 HOW? EAD (in XML) INTRODUCTION (*.TXT; *. DOC) DESCRIPTION OF SINGLE UNIT (*.DBF) INVENTORY

16 Are we (here in Poland) ready for EAD ? Intellectually: In general In particular Human factor Technically: –Software